Email Triggers

Email triggers allow you to automatically send an email to specified recipients when their survey response is submitted.

Email triggers are only available on the Enterprise Edition.

Creating an Email Trigger

To create an email trigger:

1. Go to the Survey Design page of your survey
2. In the white navigation bar at the top of the screen, hover your mouse pointer over Options
3. From the drop-down menu, click Email Triggers
4. Click the green Add Email Trigger button then select Create From Scratch from the drop-down menu
5. Fill in the details for Sender Email Address and To Email. Use a semicolon to separate email addresses if you want to send the email to multiple recipients
6. Add the email content in Body
7. Optionally, check Include survey response as PDF attachment to send the recipient a copy of the survey answers
8. Click the green Save Email Trigger button

Deleting an Email Trigger

To delete an email trigger, open the Email Triggers dialog by selecting it from the Options drop-down menu in the Survey Design tab and click the edit pencil icon for the trigger you want to delete. Scroll down to the bottom and click the Delete Trigger button:

Using Piping in Email Triggers

You should be careful using piping for email triggers since failures are not notified and you will only know of failure when expected emails do not arrive. Piping cannot be verified at Design Time so it is up to you to make sure only valid content is piped into your trigger.

You can use piping to import information into the To Email, Subject and Body fields of an email trigger. For example, you could automatically populate the To Email field with the respondent’s email address.

If piping causes your Subject to be longer than 200 characters, it will be truncated internally before the email is sent.

Information can be piped from your contact list, your survey answers, and survey variables (including custom variables). Under any field click Insert Piping and select the variable you want to use from the drop-down menu.

Following on from the example above, the steps to use an email address as a custom variable for your survey in a triggered email are below:

1. Under To Email, choose Email Address from the drop down menu
2. Click Insert
3. [contact(email)] will appear in the To Email box      

It is possible to make email triggers be conditional on the answers to particular questions. See Conditional Email Triggers for more details.