Using Summary Report Views

The Views feature allows you to create and save pre-defined views for the Survey Summary Page.

By doing this, you can save time switching between your commonly-used filters and other display preferences.

This feature is currently in Beta, so is subject to change at short notice. The Beta can be accessed from a banner that will show when you visit the results summary. Not all accounts can currently access the beta and not all surveys in those accounts will be shown the offer to be viewed in the beta mode.

Choosing a View

When the Results summary loads, you’ll see a new bar under the white navigation. In this new bar, you’ll see a drop-down box marked as “View:” with “Original View” selected in the drop-down.

This drop-down is where your created views can be selected. You can also create a new view by clicking the “Create New View” option as part of the drop-down.

Creating a New View:

To the left of the Survey results, There is an area headed “Overview”. On page load, this shows overall data about responses – the number of complete, partial, and total responses, plus the time of most recent response. There’s also a link to view the partial responses.

Below “Overview” you can see two other expanding sections, “Filter” and “Display Options”.

Applying a Filter

On clicking filter, you will see one of two things:

  • If you have not created any filters, you will see a link to take you to the filter editor to create one.
  • If you have already created filters for this survey, you will see a drop-down with them listed. Choose your desired filter from the list and click “Apply Filter” to select it.

In addition, if you have an appropriate-level account, you can directly apply a date filter to the summary.

Display Options

The second expander, Display options, contains a number of toggles where you can activate or de-activate a variety of features on the summary report.

The first two allow you to show extra information:

  • Show Key Analysis: Activates a set of statistical measures calculated for each question. For more information, see “What is Key Analysis?”.
  • Show Matrix Charts: Because charts based on matrix questions can sometimes take up a lot of space, they are disabled by default. This toggle will activate them.

The next three hide Survey structure information:

  • Hide Page Titles: Don’t show the page titles.
  • Hide Page Numbers: Don’t show the survey page numbers.
  • Hide Question Numbers: Don’t show the survey question numbers – these are the numbers as seen in the survey editor and won’t affect any survey numbers that have been added as part of question text.

The next three are related to respondent data and privacy:

  • Hide Open-Ended Text: Don’t show any text that the respondent can freely enter. This covers both specific question types for this and comment or other boxes on multiple choice questions.
  • Hide Response IDs: If Open-Ended Text is NOT hidden, then the response ID data will be removed from the listing of the text responses.
  • Hide Response Dates: If Open-Ended Text is NOT hidden, then the response date and time data will be removed from the listing of the text responses.

The last option only affects the print–friendly version of the report:

  • Include Page Breaks: If this is activated, the print version of the report will include page breaks at the same point as any included in the survey.

Saving or Discarding the View

If you make any changes to these settings, a green “Save As” button will appear in the upper-right, in the same bar as the “View” drop-down.

Click this to save the view and give it a name.  The view will now be listed in the “View” drop-down.

If instead, you wish to discard the changes, you can do this by clicking the “Down-arrow” next to the “Save as” button.

Managing Existing Views:

If you have at least one saved view, when you expand the “View” drop-down you will see them listed with the original view.

Alongside each view, you will see an “options” icon (three dots “…”). Clicking this will open four options:

  • Set as Default: make this view apply automatically when the summary page loads.
  • Duplicate View: make a copy of the view with the same settings.
  • Rename View: Give the view a new name.
  • Delete View: Remove the view from your list.

There is also an ID number for the view in this menu which you may be asked for when seeking support for a view.

Editing and Saving an Existing View

If you make changes to an existing view with it applied to the page, you will see the “Save” button in the upper-right. Clicking this will save your changes over the selected view. If you wish to revert to the saved state, click the “down” arrow next to the button and choose “discard changes”.

As a new feature, this functionality is not available to Legacy or Pro accounts. If you see any of the described elements appear as orange, you will need to upgrade to use them.

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