In some circumstances, you may wish to export your responses individually in an easily-readable format such as a PDF or Word Document, rather than as a spreadsheet of the raw data such as CSV or XLS. This guide will show you how to do this.
- While in your survey, click the “Results” Tab
- Then click “Export”
- From the “Report Type” drop-down on the left, choose “Individual Responses”
- You will need to name your report, choose a file type, options, and apply any desired filters (if you have any).
- If desired, use the Scheduler to allow SmartSurvey to automatically download the report for you at any given time
- Click “Export Data”
Use the 'Email Report' option alongside the scheduler to have SmartSurvey email you and/or others at the time you chose.
Report Options:
| PDF or Word |
Sets File format |
| Display Respondent Details |
Determines whether a Respondent’s details are shown in the report. These details are: Respondent Number, Time / Date Started Survey, Time Taken, IP Address, Respondent ID, Time/Date Finished Survey, Translation of Survey Used, and Country, plus any information in the address book. |
| Display Unanswered Questions |
If Unchecked, Questions left unanswered will not be included in the export. When Checked, they will be shown with “No Response”. |
| Insert Page Break Between Responses |
Starts each response a new page. |
| Email Report |
Sends a copy of the report to the email address entered when checked. This works in conjunction with the scheduler for when you want regular automated reports to be sent via email. |
| Select Custom Filter |
Apply a Filter (previously set up in the filtering tool) to the results. |